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This website was created to allow for easy communication between the University HR Department and designated users of the HCM system [HCM Preparers and HCM Approvers]. Click on the post title or the "Read More »" link to view the entire post.

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Required Documentation

Posted on September 7, 2011

Please remember that all class 1, 6, 7, 8, and 9 requests submitted to the HCM/Payroll system require accurate supporting documentation attached to the request.  Supporting documentation can be an appointment letter, offer letter, or other document signed by the person in your organization who is responsible for and has the authority to commit monies on behalf of the University.  The documentation must clearly state the following: 

  • Employee name
  • Employee department
  • Employee job class (class 1, 6, 7, 8, or 9)
  • The hired or reappointed payroll job title and job code
  • Salary
  • Salary payment begin date
  • Salary payment end date

We have received many attachments with: job titles that do not exist in the payroll system, information that does not match the request entered in the system, no dates or salary, or the statement that the person is not reappointed or is on a waiting list. These attachments are not supporting documentation.

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