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Guidelines for Processing Multiple/Secondary Assignment Transactions across legacy UMDNJ and Rutgers Positions
Currently UMDNJ and Rutgers University have similar guidelines for the approval of multiple/secondary assignments or extra pay for employees within each institution. These guidelines will continue. However, as of July 1, 2013, due to the integration of the institutions, a Multiple Assignment policy has been developed to provide guidance related to secondary work assignments to positions that are processed on separate payrolls. This relates to positions employees may have held at each institution when they were separate employers. (e.g., primary work assignment in a legacy UMDNJ position paid through the Banner system and a secondary assignment to a Rutgers position paid through the PeopleSoft system). As of Day 1, these types of multiple assignments will all be processed using the payroll system applicable to the employee’s primary work assignment. In order to facilitate the process HR and Payroll staff has been designated to coordinate the processing of these transactions between the PeopleSoft and Banner systems. Central staff will review multiple assignments found in both systems through daily reports and also review issues that arise when actions are entered into each payroll system.
There is a specific process to hire a Class 6 Academic Year Teaching Assistant during the summer as a class 5 student worker.
Submit a hire request through HCM Template-based Hire for the class 5 appointment and attach a memo from the hiring authority stating the following information: