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Automated Termination of Old, Expired, Employee Records is Scheduled for May 26, 2016

Posted on April 26, 2016

This announcement is a reminder to departments to please submit termination requests for employees, who reach their expected term end date, are no longer regularly scheduled to work in your department, and /or have not signed an appointment letter stating they will work in your area in the foreseeable future. If you have a reappointment letter, please submit the reappointment request into HCM for processing. Your assistance is greatly appreciated in ensuring that employment status is accurately recorded in our systems and that university access to systems is secure.

The automated removal of payroll records is an additional established and critically necessary practice to ensure that the university meets its obligations with respect to accurate reporting of employment for the following purposes: Affordable Care Act, state health benefit plan eligibility, I -9, IRS, state pension and retirement system eligibility, unemployment, other federal and state employment regulations, federal and state reporting requirements, external audit reporting, and university access and security.

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