Welcome Rutgers HCM Users!!
This website was created to allow for easy communication between the University HR Department and designated users of the HCM system [HCM Preparers and HCM Approvers]. Click on the post title or the "Read More »" link to view the entire post.
If you have already received an email concerning this website, then you have been automatically subscribed. All other HCM Users may sign up by clicking on the link to the right on this page.
Please be aware of the following requirements as they pertain to termination requests in the HCM/Payroll System.
The HCM/Payroll System is an effective date driven system. The effective date that you enter for the termination request is the first date the employee is not working and should no longer receive payment.
University Human Resources and RIAS are pleased to announce that the HCM Global Search feature has been added to the PeopleSoft HCM/Payroll system, for Preparers to use, in response to your requests to be able to identify other departments where your employee is working. You can view step-by-step instructions for HCM Global Search here or by going to the “Instructional Materials for HCM Users” section of the HCM System User Blog found in the section on the right.
We currently have more than 2500 active class 6, 7, 8, and 9 employee records in the HCM system with a short work break status or with an end date that is on or before January 1, 2012. UHR will be running processes to terminate these records beginning February 27, 2013. Please be advised that you may receive workflow messaging when the program terminates these records.
The following I-9 training sessions are now available:
Camden – Business & Science Building, Rm. 134
- Friday, February 22 (10:00 AM to 12:00 PM)
- Friday, February 22 (1:00 PM to 3:00 PM)
The following HCM Reappointment Process Review Session is now available.
Camden Campus Center
- Thursday, January 31 (10 AM to Noon) – South BC Conference Room
Space is still available for the following workshops in Newark:
Newark Blumenthal Hall
- Thursday, January 24 (2 sessions) – Room 201
A new report entitled Employee VISA Information has been created to aid departments in keeping track of a Non Resident ALIEN (NRA) employee’s eligibility to work on campus. The report will display all employees within the departments to which you have access. The VISA information on the report is only as accurate as the details that are entered and maintained by departments on the Citizenship screen. Access to this report is available to all HR Preparers and HR Approvers.
Payroll Services has developed a new screen titled, Contract Payment Details, that is now available in the HCM/Payroll system. This screen displays the scheduled biweekly payments for a Period Pay employee. This screen also provides other pertinent information such as the employee’s appointment/payment dates and total contract worth.
This screen has two earning tabs, “Projected Earnings” and “Actual Earnings”. Both tabs include a column for “Pay Period End Date”, “Separate Check” indicator (identifies if an additional check is issued for late appointments), “Work Days” (the number of work days in the pay period) and the “Total Paid” (either the projected or actual amount paid).
Payroll Services and RIAS are pleased to announce that a new report entitled, Roster of Employees Paid, is now available in the HCM/Payroll system. This report displays the employees in your department who were paid in a particular pay cycle. The Roster of Employees Paid report also provides other pertinent information. For example, the report will list Payroll Status (Preliminary or Final), Issued Check Date, Job Code, Job Title, Earnings Type (Regular Salary, Contract Pay or Other), Total Gross By Job and Payment Type.
The Payment Type will display as Check for all employees during the preliminary period. Once the Payroll is completed and final, the Payment Type will change to either Advice (for Direct Deposit) or Check. Additional categories of Payment Type are Reversal (for reversed checks) and Manual (for adjustments made to the employee’s payment record).
Instructional materials from the I-9 Information Sessions were recently moved to a new location on the HCM Blog. To access the resources from the I-9 training class, click on the “UHR I-9 Training Documents” link under the “Instructional Materials for Guardian I-9 Users” heading on the right-side of this page. Then, enter your NetID and password into the fields and click on the “Submit” button to see a list of available documents.
Even if you have not taken the class, you can refer to these documents for guidance on processing I-9s.