Welcome Rutgers HCM Users!!
This website was created to allow for easy communication between the University HR Department and designated users of the HCM system [HCM Preparers and HCM Approvers]. Click on the post title or the "Read More »" link to view the entire post.
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Please review the attached announcement and ensure that employees who separate for any reason receive a copy of Form BC-10 in accordance with the state of New Jersey Division of Unemployment regulations. Separations include resignations, terminations, retirements, and layoffs.
The following HCM workshops are available in August:
- HCM Template-Based Hire Process Review Session
- HCM Reappointment Process Review Session
Guidelines for the Transfer of Current Employees and the Hire of External Candidates into Posted Positions
Separate Legacy UMDNJ and Legacy Rutgers processes for the hire of employees and for the transfer of employees that were in effect before Day 1, continue as of July 1, 2013. The slight changes due to the need to transfer employees from the Banner System to the PeopleSoft System or from the PeopleSoft System to the Banner System will be coordinated and completed by central staff.
In concert with the recent announcement regarding revisions to Policy 60.3.14 related to Overtime (OT) and Compensatory Time (CT), RIAS, Payroll and UHR are pleased to announce system enhancements to support the policy changes.
Starting July 1, 2013, Departments should use RIAS to systematically record and track OT requests and approvals, review CT accrual and use by individual employees or at a department level, and monitor potential payout amounts if CT is not used and will be paid out as OT at the end of the fiscal year.
As a result of the integration, effective 7/1/13, Karla Marie Anderson has been appointed Acting Manager of the Human Capital Management Unit (HCM). Karla Anderson will remain as the primary HCM Specialist for her client group and Elizabeth Matusiak will be assisting. Clients may call either Karla Anderson or Elizabeth Matusiak for assistance. Annette Riser is assigned to Terminations, Leaves, and Return from Leaves replacing Elizabeth Matusiak. Please see the updated HCM Specialist Assignments below.
Please refer any PeopleSoft/HCM issues normally referred to Joycelyn Johnson-Williams to Karla Marie Anderson.
Guidelines for Processing Multiple/Secondary Assignment Transactions across legacy UMDNJ and Rutgers Positions
Currently UMDNJ and Rutgers University have similar guidelines for the approval of multiple/secondary assignments or extra pay for employees within each institution. These guidelines will continue. However, as of July 1, 2013, due to the integration of the institutions, a Multiple Assignment policy has been developed to provide guidance related to secondary work assignments to positions that are processed on separate payrolls. This relates to positions employees may have held at each institution when they were separate employers. (e.g., primary work assignment in a legacy UMDNJ position paid through the Banner system and a secondary assignment to a Rutgers position paid through the PeopleSoft system). As of Day 1, these types of multiple assignments will all be processed using the payroll system applicable to the employee’s primary work assignment. In order to facilitate the process HR and Payroll staff has been designated to coordinate the processing of these transactions between the PeopleSoft and Banner systems. Central staff will review multiple assignments found in both systems through daily reports and also review issues that arise when actions are entered into each payroll system.
There is a specific process to hire a Class 6 Academic Year Teaching Assistant during the summer as a class 5 student worker.
Submit a hire request through HCM Template-based Hire for the class 5 appointment and attach a memo from the hiring authority stating the following information:
Department Preparers will now submit the July 1, 2013 salary increase for Class 1 Post Doc Associates directly to the HCM/Payroll system using the “Request Ad Hoc Salary Change” action. The Ad Hoc Salary Change requests for the Post Doctoral Associates July 1, 2013 increase need to be submitted through the HCM system with the appropriate documentation attached no later than June 11, 2013 for the July 5, 2013 payroll.
UHR is pleased to announce the offering of the following HCM Reappointment Process Review Sessions:
New Brunswick Campus:
- Thursday, May 30 – 2:00 to 4:00 PM, ASB II, Community Room
- Thursday, July 11 – 2:00 to 4:00 PM, ASB II, Community Room
UHR is happy to announce additional offerings of the recently launched Template-Based Hire Process Review Session.