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This website was created to allow for easy communication between the University HR Department and designated users of the HCM system [HCM Preparers and HCM Approvers]. Click on the post title or the "Read More »" link to view the entire post.

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Workflow Email Notifications in HCM Temporarily Suspended

Posted on June 30, 2017

Saturday, July 01, 2017 starts a new Fiscal Year – the number of working days in this current Fiscal Year 2017 – 2018 is 260. This adjustment in the number of Fiscal Days will be processed in PeopleSoft for the whole university on Saturday, July 01, 2017. Please be advised that normal Workflow Email notification(s) in PeopleSoft will be turned off while these update(s) are processed. The Workflow Email notification(s) will resume on Monday, July 03, 2017.

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Academic Year Teaching Assistants, Graduate Assistants and Class 5 Student Summer Appointments

Posted on June 24, 2017

Proper procedure on how to successfully hire and onboard Class 6 Academic Year Teaching Assistants and Graduate Assistants during the summer months as Class 5 Student Workers.

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Please Disregard Non-Aligned Merit Increase Pay Rate Change Workflow Emails

Posted on April 27, 2017

If you received emails about the July 1, 2016 merit increase for your employees, please disregard them.

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Updated Schedules for the Automated Termination of Old & Expired Employee Records are Now Posted

Posted on March 2, 2017

This announcement is a reminder to departments to please submit termination requests for employees, who reach their expected term end date, are no longer regularly scheduled to work in your department, and /or have not signed an appointment letter stating they will work in your area in the foreseeable future.

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Effective Date for Retirement & Termination Actions

Posted on January 25, 2017

The effective date for employee retirements is January 1, February 1, March 1, April 1, May 1, June 1, July 1, August 1, September 1, October 1, November 1, or December 1 of each year.

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2017 HCM Job Action Cutoff Schedule Winter – Spring-Summer

A new updated HCM Action Schedule for Spring, Summer, and Fall 2017 has been posted.

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Effective January 1, 2017 New Jersey Minimum Wage Will Increase To $8.44 Per Hour

Posted on November 30, 2016

Pursuant to Department of Labor and Workforce Development Legislation N.J.S.A. 34:11-56a, which passed in 2013, the State conducts an annual review of the minimum wage to ensure that it keeps pace with the rate of inflation. Please be advised that, as a result, the NJ minimum wage will increase to $8.44 per hour, effective January 1, 2017. Departments do not need to submit ad hoc salary requests to increase employees to the new minimum. University Human Resources will be processing a mass hourly rate update for all hourly students and temporary employees who are currently below the new minimum. This mass update will take place on or about December 16, 2016. You will receive workflow notifications for your employees; however, no additional action is needed.

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Paper EPAF Use Post Data Migration

Posted on October 25, 2016

As you know, going forward RBHS and Central Administration will use a Paper EPAF to submit the requests they previously submitted through the electronic EPAF system. The new Paper EPAF is a fillable PDF. All you have to do is fill it out, print it, obtain the required signatures, scan it to your computer, and then email the Paper EPAF form and the supporting documentation as follows:

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Remaining Pre-Migration Banner Job Actions

Posted on September 23, 2016

This is a reminder that, due to migration, the only EPAF actions to be processed in the BANNER System between now and the Payroll Cutoff for the October 7, 2016 paycheck are Separations and Retirements.

However, we understand that urgent “Separation” and other EPAF actions may need attention although the submission deadlines have passed. These job actions need to be communicated to both BANNER PAYROLL and HCM Data Administration immediately. Please submit the Paper EPAF and supporting documentation to HCMBANNER@hr.rutgers.edu mark it “urgent”, copy mtran@hr.rutgers.edu, and also phone either Mary Tran at 848-932-3852 or Joycelyn Johnson-Williams at 848-932-3870.

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New Hire NetID Emails

Posted on August 30, 2016

We have been notified by the Office of Information Technology (OIT) that a number of emails they have sent to new hires giving them their NetID information are being returned to the OIT mailbox as undeliverable. HCM and OIT have found that the email addresses entered in Template-Based Hire are non-existent. Please look out for email addresses identified as type “home” with an @Rutgers.edu or @scarletmail.rutgers.edu. These are fake email addresses. If your new hire does not have a personal email address, please have them go to Hotmail, Yahoo, Gmail, or any other web email service and create a real personal email address to give to you so that you can complete the Template-Based Hire and they can get the email from OIT.

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