Welcome Rutgers HCM Users!!
This website was created to allow for easy communication between the University HR Department and designated users of the HCM system [HCM Preparers and HCM Approvers]. Click on the post title or the "Read More »" link to view the entire post.
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There have been several exciting changes to HCM processing procedures for Part-time Lecturers (PTL). Effective early January 2015, all PTL Template-based Hire Requests and Reappointment Requests will be reviewed and processed by Academic Labor Relations. In addition, Template-based Hire submissions for individuals who do not have another appointment at Rutgers University will no longer go directly to the database after review by the Department Approver. All PTL Template-based Hire appointments will now have a stop in the Academic Labor Relations queues. Please make certain that you submit your requests to provide ALR time to review and process. More information concerning these changes will be announced on the HCM_Blog in January.
The Human Capital Management Unit at University Human Resources has received several inquiries concerning the automatic termination of unused employee records, especially student job records. The following information is provided to give context for Preparers and Approvers who are affected by this process.
On February 27, 2013 University Human Resources (UHR) announced that termination of non-active employee job records would begin. During the twenty-one months since that first announcement, UHR has system-terminated more than 21,000 records of employees, in all job classes, who have not been paid for an extended period of time.
Due to a university-wide system upgrade of the RS2 access system servers, all carding activity in RUconnection Card office locations will need to be suspended Thursday, Dec 4th at 4 PM, and all day on Friday, December 5th. Normal operations should resume on Monday, December 8th. User accounts will be locked, and no type of card (including replacements) will be able to be produced during this timeframe.
Pursuant to Department of Labor and Workforce Development Legislation N.J.S.A. 34:11-56a, which passed in 2013, the State conducts an annual review of the minimum wage to ensure that it keeps pace with the rate of inflation. Please be advised that, as a result, the NJ minimum wage will increase to $8.38 per hour, effective January 1, 2015. Departments do not need to submit ad hoc salary requests to increase employees to the new minimum. University Human Resources will be processing a mass hourly rate update for all hourly students and temporary employees who are currently below the new minimum. This mass update will take place on December 12, 2014. You will receive workflow notifications for your employees; however, no additional action is needed.
Effective Tuesday November 25, 2014, enhancements to the HCM Termination, Retirement, and Leave of Absence Request screens are in production. These improvements enable Preparers to identify when the BC-10 Form needs to be given to employees who are separating from the University. The new features include:
- Identification when the BC-10 Form is required – After a Preparer enters the action and action reason, if the BC-10 Form is required, two questions with checkboxes will appear below the action reason. If the form is not required, only the submit button will appear.
- On screen guidance – If needed, the Preparer has messages and prompts to assist with submitting the request.
UHR is happy to announce the offering of additional Fall 2014 sessions on the following two topics:
1. Workshop name: Template-based Hire Process Review Session
2. Workshop name: Reappointment Process Review Session
Beginning Wednesday, November 5, 2014, student (class 5) employment records with a hire date and a last paid date on or before August 22, 2014 will be automatically terminated in the system. Only those records that do not have a current active appointment will be affected. Current active records that are generating pay to employees will not be terminated.
Beginning Thursday, October 30, 2014, Teaching Assistant and Graduate Assistant (TA/GA class 6) employment records with a hire date and a last paid date on or before August 31, 2014 will be automatically terminated in the system. Only those records that do not have a current active appointment will be affected. Current active records that are generating pay to employees will not be terminated.
UHR is happy to announce the offering Fall 2014 sessions on the following two topics:
1.Workshop name: Template-based Hire Process Review Session
2.Workshop name: Reappointment Process Review Session
Beginning Thursday, October 2, 2014, student employee, class 5 employment records with a hire date and a last paid date on or before January 1, 2014 will be automatically terminated in the system. Only those records that do not have a current active appointment will be affected. Current active records that are generating pay to employees will not be terminated.