Welcome Rutgers HCM Users!!
This website was created to allow for easy communication between the University HR Department and designated users of the HCM system [HCM Preparers and HCM Approvers]. Click on the post title or the "Read More »" link to view the entire post.
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A new updated HCM Action Schedule for Spring, Summer, and Fall 2015 has been posted in the “General HCM Files” area of this website on the right-hand sidebar.
Please review the schedule and submit requests early to ensure your Approver has sufficient time to review, approve, and send the request to the HCM Unit for processing.
This communication is to serve as notification that as of February 16, 2015, all Rutgers Absence Reporting System (ARS) Administrators, are able to view and print absence record cards within ARS for employees who are terminated, retired, or on leave without pay, for a 30-day period after the employee’s separation from the university.
This additional window of time after an employee separates from the university allows ARS administrators time to confirm that the absence record is up to date in ARS. Please note that you will NOT be able to create, edit, or delete absences in the system.
Effective Wednesday February 4, 2015, the Class 8 Template-based hire template and Reappointment template will require that Preparers enter the average number of hours per week when requesting a hire or reappointment. When entering your request into the HCM/Payroll system, please enter the average hours that are in the offer letter into the standard hours field on the appropriate template. This change in procedure supports Affordable Care Act reporting.
Recently, University Human Resources has reached out to the Rutgers University workforce to make them aware of the implementation of certain salary increases in the Banner and PeopleSoft/HCM payroll systems. These salary increases – the result of negotiated agreements for Teamster Local 97 and wage decisions for non-aligned employees (i.e. those employees not represented by a negotiating unit) – will result in a 2% increase to base salary for all eligible employees retroactive to July 1 2014. This increase will also result in an increase of 2% to applicable salary tables in the PeopleSoft/HCM and Banner payroll systems.
On January 5, 2015, an HCM_Blog posting announced several exciting changes to Human Capital Management (HCM) processing procedures for Part-time Lecturers (PTL). The first of these changes will take place Friday January 16, 2015 between 9 and 10 AM. At that time, Class 7 PTL Template-based Hire submissions for individuals who do not have another appointment at Rutgers University will no longer go directly to the database after review by the Department Approver. Instead, these requests will now have a stop in a central queue for review and processing by HCM. This change in procedure supports Affordable Care Act reporting. Please make every effort to submit your requests before the January 22, 2015 no later than date, to provide HCM time to review and process for the February 1, 2015 effective date.
There have been several exciting changes to HCM processing procedures for Part-time Lecturers (PTL). Effective early January 2015, all PTL Template-based Hire Requests and Reappointment Requests will be reviewed and processed by Academic Labor Relations. In addition, Template-based Hire submissions for individuals who do not have another appointment at Rutgers University will no longer go directly to the database after review by the Department Approver. All PTL Template-based Hire appointments will now have a stop in the Academic Labor Relations queues. Please make certain that you submit your requests to provide ALR time to review and process. More information concerning these changes will be announced on the HCM_Blog in January.
The Human Capital Management Unit at University Human Resources has received several inquiries concerning the automatic termination of unused employee records, especially student job records. The following information is provided to give context for Preparers and Approvers who are affected by this process.
On February 27, 2013 University Human Resources (UHR) announced that termination of non-active employee job records would begin. During the twenty-one months since that first announcement, UHR has system-terminated more than 21,000 records of employees, in all job classes, who have not been paid for an extended period of time.
Due to a university-wide system upgrade of the RS2 access system servers, all carding activity in RUconnection Card office locations will need to be suspended Thursday, Dec 4th at 4 PM, and all day on Friday, December 5th. Normal operations should resume on Monday, December 8th. User accounts will be locked, and no type of card (including replacements) will be able to be produced during this timeframe.
Pursuant to Department of Labor and Workforce Development Legislation N.J.S.A. 34:11-56a, which passed in 2013, the State conducts an annual review of the minimum wage to ensure that it keeps pace with the rate of inflation. Please be advised that, as a result, the NJ minimum wage will increase to $8.38 per hour, effective January 1, 2015. Departments do not need to submit ad hoc salary requests to increase employees to the new minimum. University Human Resources will be processing a mass hourly rate update for all hourly students and temporary employees who are currently below the new minimum. This mass update will take place on December 12, 2014. You will receive workflow notifications for your employees; however, no additional action is needed.
Effective Tuesday November 25, 2014, enhancements to the HCM Termination, Retirement, and Leave of Absence Request screens are in production. These improvements enable Preparers to identify when the BC-10 Form needs to be given to employees who are separating from the University. The new features include:
- Identification when the BC-10 Form is required – After a Preparer enters the action and action reason, if the BC-10 Form is required, two questions with checkboxes will appear below the action reason. If the form is not required, only the submit button will appear.
- On screen guidance – If needed, the Preparer has messages and prompts to assist with submitting the request.