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This website was created to allow for easy communication between the University HR Department and designated users of the HCM system [HCM Preparers and HCM Approvers]. Click on the post title or the "Read More »" link to view the entire post.

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Automated Termination of Old, Unused, Employee Records is Scheduled for October 5, 2015

Posted on September 23, 2015

Beginning Monday, October 5, 2015, outdated Class 6 Academic Year Teaching and Graduate Assistant employment records with an expired expected end date on or before June 30, 2015 and Class 6 Calendar year Teaching and Graduate Assistant employment records with an expired expected end date on or before August 31,2015 will be automatically terminated in the system. Only those records that do not have a current active appointment will be affected. Current active records will not be terminated.

Also, on Monday, October 5, 2015, outdated Class 8 employment records with an expired expected end date on or before January 1, 2015 will be automatically terminated in the system. Only those records that do not have a current active appointment will be affected. Current active records will not be terminated.

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Important Reminders and Tips for I-9 Preparers

Posted on August 27, 2015

As you are aware, United States Citizenship and Immigration Services requires that employers verify an employee’s eligibility to work in the United States and that individual departments could be subject to substantial financial penalties for failure to comply with this federal mandate. Please be sure to follow these important tips in order to minimize the university’s exposure to potential financial liability. Thank you.

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Updated Information Regarding Timeframe for PTL Hires and Reappointments

Posted on August 20, 2015

As you know, in prior announcements we have indicated August 21st as the deadline for submitting PTL hires and reappointments in order to ensure payment for the September 11, 2015 pay cycle. We write to request your cooperation in submitting the hires and reappointments prior to August 21, 2015 if at all possible to assist Academic Labor Relations in expediting the hiring process.

As a reminder, PTL hires and reappointments submitted after August 21, 2015 will not be processed in time so please make every effort to submit hire requests as soon as possible.

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UHR to Partner with NJWELL Campaign for “Know Your Numbers” Health Screenings

Posted on July 28, 2015

Last year, the New Jersey State Health Benefits Program (SHBP) launched an innovative program – the NJWELL campaign – designed to provide financial incentives to enrolled SHBP members and their covered spouses or partners who engage in healthy lifestyle and wellness choices. This year, Rutgers University Human Resources (UHR) is partnering with the NJWELL campaign to bring two “Know Your Numbers” biometric health screenings on campus, in order to allow employees to participate in the program while also taking an active role in their future health and well-being. A biometric screening is a confidential health screening conducted by a nurse practitioner that measures numbers such as cholesterol, glucose, and body mass index (BMI). The entire screening takes about 15 minutes.

Representatives from the NJWELL campaign will be on campus for the following “Know Your Numbers” biometric health screenings:

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Automated Termination of Old Unused Part-Time Lecturer Employee Records Scheduled for July 09, 2015

Posted on June 25, 2015

Beginning Thursday, July 9, 2015, Part-time Lecturer (PTL – class 7) employment records with an expired expected end date and a last paid date on or before January 1, 2015 will be automatically terminated in the system. Only those records that do not have a current active appointment will be affected. Current active records that are generating pay to employees will not be terminated.

Note: Approvers will receive a workflow notification; please approve.

The automated removal of payroll records is an established and necessary practice to ensure that the university meets its obligations with respect to accurate reporting of employment for the following purposes: Affordable Care Act, state health benefit plan eligibility, I -9, IRS, state pension and retirement system eligibility, unemployment, other federal and state employment regulations, federal and state reporting requirements, external audit reporting, and university access and security.

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Use of Compensatory Time Off

Posted on June 3, 2015

This is a reminder that in accordance with University Policy 60.3.14, Overtime/Comp Time for Regularly Appointed Staff, all earned and accrued Compensatory time must be utilized or compensated for in wages by the first pay period in June of every fiscal year.

As in prior years, no new compensatory time can be earned after June 5 through the end of the fiscal year (June 30). Overtime hours worked during this time must be treated as paid overtime.

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Academic Year Teaching Assistants, Graduate Assistants and Class 5 Student Summer Appointments

Posted on May 26, 2015

In order to successfully hire Class 6 Academic Year Teaching Assistants and Graduate Assistants during the summer months as Class 5 Student Workers, please be aware of the following processes.

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Updated BC-10 Form Checkbox Enhances Termination, Retirement, and Leave of Absence Request Templates

Posted on May 15, 2015

Effective Monday, May 18, 2015, enhancements to the HCM Termination, Retirement, and Leave of Absence Request screens will enable Preparers to identify when the BC-10 form needs to be given to employees who are separating, retiring, and/or placed on a leave of absence from the University. Preparers no longer need to hold these actions pending completion of the BC-10 form process and submit requests late. The new features include:

  • Identification when the BC-10 form is required – After a Preparer enters the action and action reason, if the BC-10 form is required, two questions with checkboxes will appear below the action reason. If the form is not required, only the submit button will appear.
  • On-screen guidance – If needed, the Preparer has messages and prompts to assist with submitting the request.

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Summer 2015 HCM Template-Based Hire and Reappointment Review Sessions

Posted on April 30, 2015

UHR is happy to announce the offering of Summer 2015 sessions on the following two topics:

1.Workshop name: Template-based Hire Process Review Session

2.Workshop name: Reappointment Process Review Session

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New HCM Job Action Schedule for Spring-Summer-Fall 2015

Posted on April 28, 2015

A new updated HCM Action Schedule for Spring, Summer, and Fall 2015 has been posted in the “General HCM Files” area of this website on the right-hand sidebar.

Please review the schedule and submit requests early to ensure your Approver has sufficient time to review, approve, and send the request to the HCM Unit for processing.

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