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This website was created to allow for easy communication between the University HR Department and designated users of the HCM system [HCM Preparers and HCM Approvers]. Click on the post title or the "Read More »" link to view the entire post.

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Automated Termination of Old Unused Part-Time Lecturer Employee Records Scheduled for July 09, 2015

Posted on June 25, 2015

Beginning Thursday, July 9, 2015, Part-time Lecturer (PTL – class 7) employment records with an expired expected end date and a last paid date on or before January 1, 2015 will be automatically terminated in the system. Only those records that do not have a current active appointment will be affected. Current active records that are generating pay to employees will not be terminated.

Note: Approvers will receive a workflow notification; please approve.

The automated removal of payroll records is an established and necessary practice to ensure that the university meets its obligations with respect to accurate reporting of employment for the following purposes: Affordable Care Act, state health benefit plan eligibility, I -9, IRS, state pension and retirement system eligibility, unemployment, other federal and state employment regulations, federal and state reporting requirements, external audit reporting, and university access and security.

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Use of Compensatory Time Off

Posted on June 3, 2015

This is a reminder that in accordance with University Policy 60.3.14, Overtime/Comp Time for Regularly Appointed Staff, all earned and accrued Compensatory time must be utilized or compensated for in wages by the first pay period in June of every fiscal year.

As in prior years, no new compensatory time can be earned after June 5 through the end of the fiscal year (June 30). Overtime hours worked during this time must be treated as paid overtime.

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Academic Year Teaching Assistants, Graduate Assistants and Class 5 Student Summer Appointments

Posted on May 26, 2015

In order to successfully hire Class 6 Academic Year Teaching Assistants and Graduate Assistants during the summer months as Class 5 Student Workers, please be aware of the following processes.

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Updated BC-10 Form Checkbox Enhances Termination, Retirement, and Leave of Absence Request Templates

Posted on May 15, 2015

Effective Monday, May 18, 2015, enhancements to the HCM Termination, Retirement, and Leave of Absence Request screens will enable Preparers to identify when the BC-10 form needs to be given to employees who are separating, retiring, and/or placed on a leave of absence from the University. Preparers no longer need to hold these actions pending completion of the BC-10 form process and submit requests late. The new features include:

  • Identification when the BC-10 form is required – After a Preparer enters the action and action reason, if the BC-10 form is required, two questions with checkboxes will appear below the action reason. If the form is not required, only the submit button will appear.
  • On-screen guidance – If needed, the Preparer has messages and prompts to assist with submitting the request.

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Summer 2015 HCM Template-Based Hire and Reappointment Review Sessions

Posted on April 30, 2015

UHR is happy to announce the offering of Summer 2015 sessions on the following two topics:

1.Workshop name: Template-based Hire Process Review Session

2.Workshop name: Reappointment Process Review Session

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New HCM Job Action Schedule for Spring-Summer-Fall 2015

Posted on April 28, 2015

A new updated HCM Action Schedule for Spring, Summer, and Fall 2015 has been posted in the “General HCM Files” area of this website on the right-hand sidebar.

Please review the schedule and submit requests early to ensure your Approver has sufficient time to review, approve, and send the request to the HCM Unit for processing.

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New Process for Legacy Rutgers ARS Records for Recently Terminated Employees

Posted on February 18, 2015

This communication is to serve as notification that as of February 16, 2015, all Rutgers Absence Reporting System (ARS) Administrators, are able to view and print absence record cards within ARS for employees who are terminated, retired, or on leave without pay, for a 30-day period after the employee’s separation from the university.

This additional window of time after an employee separates from the university allows ARS administrators time to confirm that the absence record is up to date in ARS. Please note that you will NOT be able to create, edit, or delete absences in the system.

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Average Hours Entries to Class 8 Hire and Reappointment Templates Can Begin February 4, 2015

Posted on February 3, 2015

Effective Wednesday February 4, 2015, the Class 8 Template-based hire template and Reappointment template will require that Preparers enter the average number of hours per week when requesting a hire or reappointment. When entering your request into the HCM/Payroll system, please enter the average hours that are in the offer letter into the standard hours field on the appropriate template. This change in procedure supports Affordable Care Act reporting.

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Salary Increase Schedule for Eligible Teamster Represented and Non-Aligned Employees

Posted on January 28, 2015

Recently, University Human Resources has reached out to the Rutgers University workforce to make them aware of the implementation of certain salary increases in the Banner and PeopleSoft/HCM payroll systems. These salary increases – the result of negotiated agreements for Teamster Local 97 and wage decisions for non-aligned employees (i.e. those employees not represented by a negotiating unit) – will result in a 2% increase to base salary for all eligible employees retroactive to July 1 2014. This increase will also result in an increase of 2% to applicable salary tables in the PeopleSoft/HCM and Banner payroll systems.

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Part-Time Lecturer New Hire Requests Now Reviewed before Processing

Posted on January 15, 2015

On January 5, 2015, an HCM_Blog posting announced several exciting changes to Human Capital Management (HCM) processing procedures for Part-time Lecturers (PTL). The first of these changes will take place Friday January 16, 2015 between 9 and 10 AM. At that time, Class 7 PTL Template-based Hire submissions for individuals who do not have another appointment at Rutgers University will no longer go directly to the database after review by the Department Approver. Instead, these requests will now have a stop in a central queue for review and processing by HCM. This change in procedure supports Affordable Care Act reporting. Please make every effort to submit your requests before the January 22, 2015 no later than date, to provide HCM time to review and process for the February 1, 2015 effective date.

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